Vaccination and Masking Policy

Purpose

  1. The Council of Ontario Medical Officers of Health has indicated that vaccination against COVID-19 is the single most effective public health measure to reduce the spread of COVID-19.

  2. The purpose of this COVID-19 Vaccination and Testing Policy (the “Policy”) is to promote the health and safety of the Ivey Business School Foundation (the “Foundation”) community during the ongoing COVID-19 pandemic by setting out the conditions under which clients, contractors, and employees of the Foundation will be permitted to attend any Foundation Sites (defined below).

  3. The Foundation reserves the right to implement further health and safety measures, including, but not limited to, measures in respect of mandatory masking and physical distancing.

Application

  1. This Policy applies to clients, contractors, and staff of the Foundation in relation to their attendance at any Foundation Site.

Definitions

  1. For the purposes of this Policy:
    • “Client” means an individual accessing one or more Foundation services (e.g., Ivey Academy programs provided by the Foundation).
    • “Contractor” means an individual providing contract teaching services or who otherwise independently provide services, materials, and/or labour to the Foundation and who enters any indoor area of a Foundation Site in the course of providing such services, materials, and/or labour.
    • “Staffmeans all employees of the Foundation.
    • “Foundation Site” includes locations owned or leased by the Foundation and any other locations used to deliver instructional programs provided by the Foundation.
    • An individual is considered to be “fully vaccinated” 14 days after receiving the completed series of a COVID-19 vaccine which has been approved for use by Health Canada.
    • “Proof of vaccination” means an official dose administration receipt (whether physical or digital) or a digital verification application implemented by the Government of Ontario.

Site Entry Requirements

  1. Between September 7, 2021 and October 12, 2021, Foundation clients, contractors, and staff must comply with the requirements in either section 6(a) or 6(b) in order to be permitted entry into any Foundation Site:

(a) The individual must present the Foundation with proof that they are fully vaccinated against COVID-19;

OR

(b) The individual must provide proof of two negative COVID-19 rapid antigen tests per week as set out in section 10 of this Policy. For clarity, individuals who have been granted an accommodation request or are awaiting a decision with respect to an accommodation request pursuant to section 9 of this Policy must participate in rapid antigen testing as set out in section 10 of this Policy.

  1. Individuals who fail to provide proof of vaccination or proof of a negative test result in accordance with s. 6(a) or 6(b) above will not be permitted to enter any Foundation Site.

  2. Beginning on October 12, 2021, Foundation clients, contractors, and staff will not be permitted to attend any Foundation Site unless they:

(a) Have provided the Foundation with proof that they are fully vaccinated against COVID-19;

OR

(b) Have been granted an accommodation by the Foundation or are awaiting a decision from the Foundation with respect to an accommodation request pursuant to section 9 of this Policy, and are complying with the rapid antigen testing requirements set out in section 10 of this Policy.

This timeline means that, other than accommodation situations, individuals must receive their second vaccine dose (or one dose of the Janssen vaccine) no later than September 28, 2021 in order to be fully vaccinated by October 12, 2021 and therefore permitted to continue to attend any Foundation Site after October 12, 2021.

  1. Individuals who cannot be fully vaccinated as a result of a medical condition or other ground protected by the applicable human rights legislation may request an accommodation. Such requests from staff should be made by no later than September 20, 2021 in order to ensure that individuals are permitted to attend on any Foundation Site subsequent to October 12, 2021. Such requests from clients should be received within two weeks of their arrival at a Foundation site. An individual who is awaiting a decision with respect to an accommodation request must comply with the testing requirements under section 10 of this Policy. Employee and contractor requests for accommodation may be directed to Human Resources at hr@ivey.ca. Client requests for Ivey Academy accommodation may be directed to the Executive Director of Ivey Academy at executivedirector@ivey.ca. Individuals requesting accommodation may be required to complete a form and/or provide supporting medical or other relevant documentation requested by the Foundation.

  2. Individuals who are required to participate in rapid antigen testing pursuant to sections 6(b) and 8(b) of this Policy must provide proof of two negative COVID-19 rapid antigen tests per seven-day period. The tests must be separated by a minimum of 72 hours (e.g. if first tested for the week on Monday at 12 p.m., the next test must occur Thursday at 12 p.m. or later in the same seven-day period). Proof of the two negative COVID-19 tests must be provided commencing one week before an individual will be attending a Foundation Site and must continue in each week that the individual attends a Foundation Site. If there is a break of at least one week in an individual’s attendance at a Foundation Site, they will again need to provide two negative COVID-19 rapid antigen tests per seven-day period, with each test separated by a minimum of 72 hours, commencing one week before the individual returns to a Foundation Site. The Foundation will not accept self-administered test results.

  3. Any Foundation programs which are delivered on-premises that are not owned and operated by the Foundation may be subject to additional proof of vaccination requirements as may be implemented by third parties from time to time. These requirements may be more stringent than the requirements set out in this Policy. The Foundation shall endeavor to provide reasonable advance notice of such requirements.

Cost of Testing

  1. Clients are responsible for any costs associated with obtaining COVID-19 tests.

  2. Contractors are responsible for any costs associated with obtaining COVID-19 tests.

  3. Subject to applicable employment standards legislation, time spent by a staff member to obtain a COVID-19 test will not be considered working time. The Foundation will provide reimbursement for the cost of rapid antigen tests obtained by employees if not covered under their existing medical benefits.

Continued Compliance with Health and Safety Protocols

  1. Regardless of vaccination status, all individuals attending any Foundation Site must continue to comply with applicable health and safety measures to reduce the hazard of COVID-19, including but not limited to:
    • compliance with established access controls (e.g. entry screening requirements);
    • not attending any Foundation Site in person if experiencing COVID-19 symptoms;
    • reducing the frequency, proximity, and duration of contact between people;
    • frequent handwashing; and
    • wearing a mask in all indoor areas at any Foundation Site except while eating or drinking, or as otherwise directed by the Foundation.

Accommodation

  1. At all times, the Foundation will comply with its obligations under the applicable human rights legislation.

Non-Compliance

  1. Staff: Any breach of this Policy, including but not limited to providing falsified information to the Foundation, may lead to disciplinary action up to and including termination for cause.

  2. Contractors and Clients: Any breach of this Policy, including but not limited to providing falsified information to the Foundation, may lead to the termination of your agreement with the Foundation.

Privacy

  1. Staff will be directed to upload proof of their vaccination status to the vaccination database operated by the University of Western Ontario. The University of Western Ontario will disclose individuals’ vaccination status information to the Foundation in order to allow the Foundation to administer this Policy.

  2. Contractors and Clients of the Foundation will provide proof of vaccination to the Foundation directly. The Foundation will not make a reproduction of the individual’s immunization receipt or test result, but will instead record only the individual’s name, the date of the recording, and whether the individual provided proof of vaccination or proof of a negative test result.

  3. Any personal information gathered by the Foundation pursuant to this Policy is collected in order to address reasonable health and safety concerns in light of the danger posed by COVID-19. When this information is no longer needed for this purpose, it will be destroyed.

  4. The Foundation will comply with all applicable privacy legislation when administering this Policy and when collecting, using, or disclosing personal information gathered pursuant to this Policy.

  5. No unauthorized person in the organization will have access to an individual’s personal information collected in accordance with this Policy. Personal information gathered pursuant to this Policy will only be shared for the purpose of administering this Policy and will only be disclosed to third parties if required by applicable law.