Facilities

New Ivey Visitor Parking Requests

To submit a new visitor parking request, you will now submit your request through https://myapplications.microsoft.com/

Ivey Visitor Parking:
To reserve a parking space in the Ivey Visitor lot, go to https://myapplications.microsoft.com/ and click on the Visitor Parking icon. You can book a parking space up to 90 days in advance, but you will only receive the gate code via email the week prior to your booking. Please indicate the requestor’s name (faculty or staff name) as well as the guest’s name. Should your guest need to call for assistance, Facilities will not provide access to the lot unless the guest’s name is associated with the parking request. You will be able to reserve up to a maximum of four spaces in the Ivey Visitor lot; anyone requiring more than four spaces will need to fill out the form by following the link to the right of the “Number of Spaces” drop-down menu on the visitor parking booking page. Requests for more than 4 spaces will subsequently receive passes for the Springett lot located at the Northwest corner of Brescia Lane & Western Road. Parking spaces can now be booked in thirty-minute increments.

Logging into the Facilities Request Portal
E-mail Notification Changes

After contacting the Facilities Team, you will notice a few changes. You will now receive e-mail notifications when your request has been received, responded to and solved. You can reply to the e-mail notification to update your request.

You are able to login to https://facilities.ivey.ca using your Ivey username and password.

Room Booking

To view available rooms, please use https://myapplications.microsoft.com/ and click on the Room Bookings icon. Select the “Reports” link where you have the option to view All Bookings or Filter by a Room Type. Use the Start Date to see the current bookings. Once you have the rooms you would like, please send an email to facilities@ivey.ca. Facilities will process requests on a first-come, first-served basis and will typically respond within 3 business days or less.

Facilities Requests

Instead of contacting an individual person, there are 2 ways to contact the Facilities Team for Facilities requests:

1. Go to https://facilities.ivey.ca and “Submit a new Facilities request” (Preferred)
2. E-mail facilities@ivey.ca

Parking Requests must be completed through method 1 above.

Building maps for Ivey

• Lower Level
• First Floor
• Second Floor
• Third Floor
• Mezzanine

Room setup

If you require a specific setup or additional items for your event, be sure to request these details a minimum of 1 week prior to your event by emailing facilities@ivey.ca.

Additional items that may be requested (if space allows), include:

• Tables
• Chairs
• Stanchions
• Podium
• Coat rack
• Cruiser/high-top tables
• Easels

Tablecloths must be ordered through Great Hall catering.

Important note for Leenders Lounge & Brock Pavilion

If you require changes to the furniture layout of these rooms, information must be provided to facilities@ivey.ca a minimum of 2 weeks in advance in order to accommodate your request.

Caretaking services for weekend events

For events taking place on the weekend, maintenance services must be arranged at least 7 days in advance by contacting facilities@ivey.ca.

Please note: Operations caretaking fees are $60.00 per hour (minimum of 4 hours). An operations caretaker is required to be on duty for the duration of the event.

In preparation for the event, caretakers are required to be on duty one hour before and one hour after the event to ensure that all areas used for the event are cleaned/set up based on requirements provided.

A department speed code must be provided when arranging for this service.

Building access

Ivey HBA, MSc, MBA and PhD students, faculty and staff have unlimited access 24/7 to the building, meeting rooms or break-out rooms with their Western photo-ID cards.

Building hours are subject to change to accommodate room reservation requirements and during low periods of activity (i.e. after exams in December, May – August).

The Richard Ivey Building hours are as follows:

If you are hosting an event after hours and would like to have the main doors open earlier/later, please contact facilities@ivey.ca to discuss.