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Starting June 14, 2018, Ivey Facilities has begun rolling out a new Facilities and Parking request system to improve customer communication, transparency and accountability.

New Visitor Parking Requests

To submit a new visitor parking request, you will now submit your request through

  1. Go to
  2. Click on “Submit a new Facilities request”
  3. Select “Ivey Visitor Parking Request”
  4. Complete the required fields

You will receive a confirmation e-mail that your request was received.  Once your request has been approved or not approved, you will receive an e-mail notification.

Any parking requests that you have previously submitted through My Ivey will be moved over by Monday, June 18, 2018.  The approval status will not change, but you will receive a new e-mail notification.

Facilities Requests

Instead of contacting an individual person, there are 2 ways to contact the Facilities Team for Facilities requests:

  1. Go to and “Submit a new Facilities request” (Preferred)
  2. E-mail

Parking Requests must be completed through method 1 above.

E-mail Notification Changes

After contacting the Facilities Team, you will notice a few changes. You will now receive e-mail notifications when your request has been received, responded to and solved.  You can reply to the e-mail notification to update your request.

At any time, you may check the status of your request at

Logging into the Facilities Request Portal

You are able to login to using your Ivey username and password.

Building maps for Ivey

Room setup

If you require a specific setup or additional items for your event, be sure to request these details a minimum of 1 week prior to your event by emailing

Additional items that may be requested (if space allows), include:

  • Tables
  • Chairs
  • Stanchions
  • Podium
  • Coat rack
  • Cruiser/high-top tables
  • Easels

Tablecloths must be ordered through Great Hall catering.

Important note for Leenders Lounge & Brock Pavilion

If you require changes to the furniture layout of these rooms, information must be provided to a minimum of 2 weeks in advance in order to accommodate your request.

Caretaking services for weekend events

For events taking place on the weekend, maintenance services must be arranged at least 7 days in advance by contacting

Please note: Operations caretaking fees are $56.00 per hour (minimum of 4 hours).  An operations caretaker is required to be on duty for the duration of the event.

In preparation for the event, caretakers are required to be on duty one hour before and one hour after the event to ensure that all areas used for the event are cleaned/set up based on requirements provided.

A department speed code must be provided when arranging for this service.

Building access

Ivey HBA, MSc, MBA and PhD students, faculty and staff have unlimited access 24/7 to the building, meeting rooms or break-out rooms with their Western photo-ID cards.  

Building hours are subject to change to accommodate room reservation requirements and during low periods of activity (i.e. after exams in December, May – August).

The Richard Ivey Building hours are as follows:

Monday – Thursday

7:00 a.m. – 8:00 p.m.


7:00 a.m. – 4:30 p.m.

Saturday, Sunday

11:00 a.m. – 5:00 p.m.

Statutory Holidays


If you are hosting an event after hours and would like to have the main doors open earlier/later, please contact to discuss.